For any new manager, conducting a team meeting can be really hard. In team meetings, there are a lot of things that need to be taken care of. It is very important to understand the team members when a team meeting is held. A first meeting can be a great place to make an impression on everyone and also know everyone in a better way. Along with that, a meeting can be very helpful to build a bond with the team members. Thus, for every new manager, the first meeting is very important. But to conduct it properly, there are a few things that need to be followed. Well, you can follow 5key tips that will lead you to a productive team meeting –
1. Finalize the Objective and Agenda:
A team meeting won’t happen without an objective and agenda. And leading the first meeting can be a little difficult. But if you set clear objectives and agenda right, then you will be able to conduct the meeting easily. Along with that, if you join a meeting with good preparation, then you will make a good impact on your team members. In a meeting, the objective is an important thing, otherwise, people won’t be able to understand what the purpose of the meeting is. In addition to that, an agenda will assist in understanding the topics that will be discussed in the meeting. So, if you set your objectives and agenda clearly, then you will be able to lead a better team meeting.
2. Give an Introduction:
Sometimes, team members do not feel a connection with a manager who has been newly assigned to a project. Even if they know you, the first thing you have to do is give an introduction of yourself. Other than a brief introduction, you can share a bit about your background. And right after that, you can ask the team members about their roles and responsibilities. This step will help you know your team members better and understand what else you need to do to cope with their situation.
3. Do an Open Communication:
While doing a team meeting, it is recommended to have open communication with everyone. It lets the team members share their ideas and thoughts, which can help to achieve success. Making them comfortable can help you identify their skills and qualities. So when you are in a meeting, you need to set your tone in a way that they feel interested to listen to you and do active participation. Moreover, an open conversation will sustain transparency within the team.
4. Work on the Agreed Decisions:
A team meeting is to discuss certain things about the work in the organization. From the discussion, they come to a decision. So, as a manager, it is your responsibility to actively work on the decisions to come up with the results. Therefore, if you do team meetings and do not work on the decisions, then all the efforts will go to waste. That is why, it is advised to work on the choices to meet the result.
5. Review the Meeting:
It is very important to review and evaluate the meeting. It is really essential to understand the outcome of the meeting and understand every aspect of it. Reviewing the meeting will be immensely helpful to come up with a fruitful decision. Thus, do not miss out on this significant part if you want to achieve success as a new manager.
In a nutshell, understanding your subordinates is important so that you can distribute the work perfectly amongst the members and get a flawless outcome at the end of the period.
